News or Mass Email Requests

Newsletter Announcement Request

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Campus Connections Redesign

Campus Connections is for promoting events/information to faculty/staff only. Other requests will not be included.

We are pleased to share that Campus Connections will debut a refreshed design and streamlined look this fall, aimed at enhancing your reading experience and improving overall engagement.

What鈥檚 changing:

A cleaner, more modern visual design
Improved readability and streamlined layout
A more intuitive, user-friendly experience
Enhanced content presentation

Biggest changes to expect:

Event details will no longer appear in full within the body of the newsletter. Your content will be limited to 500 characters. Your event listings will now be accessible via a link to the official university calendar and, when available, to a dedicated events web page.
By linking to event listings externally, we are able to deliver a more concise and readable newsletter, and boost event visibility in Google Search, while still providing access to all event information in one centralized location.
To ensure consistency with branding guidelines, independently designed flyers will no longer be accepted. Moving forward, you are welcome to submit photos related to your event listing, if available.

What鈥檚 staying the same:

The content submission process
The quality and reliability of our content
The core purpose and voice of Campus Connections

Important Information

Supplying information through this form will be distributed to the various news distributions at HCU. Platforms that may be considered include the Campus Connections e-newsletter, the HCU Student Life e-newsletter, press releases, website blogs, website announcements, event calendars, marquees, e-newsletters, and/or The Pillars magazine.

Distribution Schedule
Campus Connections - Submit news by 3 p.m., Thursday for distribution the following Monday. If your announcement is urgent, please submit the form below and Diane Tezeno (drtezeno@HC.edu) in the Marketing Department to confirm receipt of the message to be distributed.

Student Newsletter - Submit news by 3 p.m., Thursday for distribution the following Sunday. If your announcement is urgent, please submit the form below and Student Life (StudentLife@HC.edu) to confirm receipt of the message to be distributed.

Alumni Newsletter - Submit your announcement, event, news item, or general campus update by 5 p.m. CST, Monday, for distribution the following Monday morning at 6 a.m. CST. Space is limited and varies on a weekly basis. Please note: submission of your request does not guarantee inclusion in the following week鈥檚 newsletter. While we do our best to include everything, we may not be able to accommodate every request for every week desired. If your announcement is urgent, please submit the form below and the HCU Alumni Association (alumniassociation@HC.edu) to confirm receipt of the message to be distributed.

If your announcement is an emergency, please contact University Police.

Newsletter Audience Group(s)

Audience Group(s)

If your announcement content will be different for each audience group, please send separate requests for each group.

Campus Connections

Student Life Newsletter

Advancing the Vision

Alumni Association

Husky Headlines (Athletics)

Husky Matters: Parent Newsletter

The Pulse: Student Newsletter

The Guild Newsletter

Other audience(s) not listed

Other audience(s)*

Describe the audience(s) if they were not listed above.

Distribution Date

To be distributed on or before*

Full Feature Date*

In Campus Connections, announcements will only be displayed as a full feature ONE TIME. (This includes a photo, title, description, and button/link.) If an Expiration date is set, subsequent mentions will be a one-line text link.

Expiration

Remove from view by this date (if applicable).

Sender Information

Where should this announcement come from? (e.g. college, department, or group name)

From (name)*

From (email address)*

Enter email Confirm email

Subject / Headline*

Subject must include date of event if announcing an event. For Example: New Year's Eve Event, December 31

Content (Campus Connections)*

Body of announcement. 500 character limit. For Events, please include the four Ws: What, Who, When and Where. (We can send a "save the date" if location is undecided.) Please use Caps and lower case, and spell check and proof your content.

Content*

Body of announcement. 4000 character limit. For Events, please include the four Ws: What, Who, When and Where. (We can send a "save the date" if location is undecided.) Please use Caps and lower case, and spell check and proof your content.

URL for Read More button

Please supply a URL to a webpage where someone can read more about the event and/or announcement, if available.

If you have a content file or image files, you may attach them below. However, we prefer that the main message of the submission be included in the 鈥淐ontent鈥� section above.

Attachment (Optional)

Maximum 10MB file size limit. If your file is over this size, please upload it to SharePoint and copy the link under Share settings. PDF, Word documents and JPG images preferred. We cannot accept Publisher documents.
Notice: for branding and length purposes, we no longer accept promotional fliers, custom graphics, or QR codes in email newsletters. Only photography is allowed.

Drop files here or

Max. file size: 10 MB.

Submitter Information

Name*

First Last

Department*

Email*

Enter email Confirm email

Phone Number*

Please review the University's Mass Email Distribution Policy (PDF document) for details on proper use and the approval process. Please spell check and proof your content before submitting this form!

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